The terms ‘us’, ‘we’ or ‘our’ refer to Zebon Community Centre, the owner of the www.zeboncentre.org website. The term ‘you’ refers to the user of our website.

Introduction

These Terms of Use govern your use of our website. By using our website, you accept these terms in full. If you disagree with any part of these terms, please do not use our website.

Website Cookies

This site uses cookies. Most websites do this. Our cookies aren’t used to identify you personally, they’re here to make the site work better and allow us to analyse how it’s being used. You can delete these cookies as you wish, but some aspects of the site may not work correctly without cookies.

To learn more about cookies and how to manage them, visit aboutcookies.org.uk

Intellectual property rights

We or our licensors own the intellectual property rights to this website and its content, including, but not limited to, the design elements, appearance, text and photography. Subject to the licence below, all these intellectual property rights are reserved. Unauthorised use of this website or content may give rise to a claim for damages and/or be a criminal offence.

Licence to use website

You may view, download for caching purposes only, and print pages or other content from the website for your own personal use only, subject to the restrictions below.

You must not: republish any material from this website (including republication on another website); sell, rent or otherwise sub-license material on the website; reproduce, copy or otherwise exploit material on our website for a commercial purpose; edit or otherwise modify any material on the website; or redistribute material from this website, except for content specifically and expressly made available for redistribution such as our news articles.

Limitations of liability

The content of this website is provided free-of-charge for your information only. We do not warrant its completeness or accuracy, nor do we commit to ensuring that the website remains available or that the material on the website is kept up-to-date.

To the maximum extent permitted by applicable law we exclude all representations, warranties and conditions. We will not be liable for any direct or indirect loss or damage, loss of profit, contracts, business, goodwill, data, income, revenue or anticipated savings arising under terms and conditions or in connection with our website, whether direct or indirect, and whether arising in tort, contract, or otherwise.

From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s) and we have no responsibility for the content of the linked website(s).

Your Personal Data

Personal data is any information about a living individual which allows them to be identified from that data alone or by combining it with other information.

The processing of personal data is governed by the Data Protection Act 2018.

Data Controller

This Privacy Notice is provided to you by Crookham Village Parish Council which is the data controller for your data. This means it decides how your data is processed and for what purpose.

The Parish Council takes the protection of your data seriously. Our aim is to provide a personal and valuable service whilst safeguarding your privacy. Collecting some personal information is necessary to satisfy the expectations and requirements of our residents and customers and we have set out in this notice what we will do with your personal information.

Principles of the Data Protection Act 2018

Crookham Village Parish Council complies with the 6 principles of the Data Protection Act 2018 when handling personal data as follows:

  • It is processed lawfully, fairly and transparently.
  • It is only used for the specific purpose of which you are aware and not further processed without your permission
  • It is relevant and limited to what is necessary for the specified purpose.
  • It is accurate and, where necessary, kept up to date.
  • It is only kept for as long as is necessary for that purpose and that storage is safe and secure.
  • It is kept and subsequently destroyed securely; and measures are in place to protect it from loss, misuse, unauthorised access and disclosure.

Personal Data we process

The Council will process some or all of the following where necessary to perform its task:

  • Names, titles and aliases, photographs & images;
  • Contact details such as telephone numbers, addresses and email addresses;
  • Where you pay for activities such as use of council facilities, financial identifiers such as bank account numbers, payment identifiers, policy & claim numbers.

The Council does not collect ‘sensitive personal data’ as defined under the Data Protection Act 2018 which includes data relating to racial or ethnic origin, political opinions, religious beliefs, criminal convictions, physical and mental health or sexual orientation. It may, however, process this data in relation to employment which is subject to a separate privacy notice.

How we use your personal data?

The Parish Council processes your data for some of the following purposes:

  • To deliver public services and maintain our facilities;
  • To confirm your identity to provide some services;
  • To contact you by post, email, or telephone;
  • To maintain our own records and accounts;
  • To ensure the proper use of public funds;
  • To enable us to meet all our legal and statutory obligations and powers including any delegated functions;
  • To manage our employees and volunteers;
  • To inform you of news, events & activities within the parish.

The Legal Basis for processing your personal data

The Council processes personal data under 4 legal bases:

  • As a public authority the Council has certain powers and obligations. Most of your personal data is processed for compliance with legal obligations which includes carrying out the Council’s statutory functions and powers.
  • Contractual relationship: we may process personal data if it is necessary for the performance of a contract with you eg. Hiring our Community Centre and/or playing fields, or where you supply goods or services to us.
  • Consent: sometimes the use of your personal data requires your express consent and we will not use it until that consent has been granted.
  • Public task e.g. CCTV coverage of the Community Centre for the identification of anti-social behaviour or criminal activity.

Sharing your personal data

Your personal data will be treated as strictly confidential. We will only share your data with third parties with your consent unless it is for the purposes of criminal investigation or proceedings or where we are entitled to share under the public task basis.

It should be noted that we receive some personal data from other data controllers, eg. the electoral roll & planning applications. We will process that data in accordance with appropriate legislation.

How long do we keep your personal data?

We will only retain personal data for as long as is deemed necessary. We are legally obliged to keep some records permanently and financial records for 7 years for tax purposes.
Details of our data retention periods can be found in our Information Held & Record Retention and Disposal Policy and our Data Protection Policy.

When personal data is no longer needed it will be destroyed or deleted in a secure manner.

Your rights and your personal data

Under the Data Protection Act 2018 you have the following rights with respect to your personal data:

Please note: when exercising any of the rights listed below, we will require you to prove your identity for security purposes.

  1. The right to access personal data we hold on you
    1. At any point you can contact us to request a copy of the personal data Crookham Village Parish Council holds on you. Once we have validated your request we will respond within one month.
    2. There are no fees or charges for the request although unfounded or excessive requests may be subject to an administrative fee.
  2. The right to correct and update the personal data we hold on you
    1. If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
  3. The right to have your personal data erased:
    1. If you feel that we should no longer be using your personal data or that we are unlawfully using it, you can request that we erase the personal data we hold.
    2. When we receive your request, we will confirm whether the personal data has been deleted or give a reason why it cannot be destroyed.
  4. The right to object to the processing of your personal data or to restrict its use:
    1. You have the right to request that we stop processing your personal data or ask us to
      restrict processing.
    2. Upon receipt of your request we will confirm whether we are able to comply or if we
      have a legal obligation to continue to process your data.
  5. The right to data portability:
    1. You have the right to request that we transfer some of your data to another controller.
    2. We will comply with your request within one month, where it is feasible to do so.
  6. The right to withdraw your consent at any time to the processing of your data:
    1. You can withdraw the consent you previously gave us by contacting the office by
      telephone, email or by post (contact details below).
  7. The right to lodge a complaint with the Information Commissioner’s Office:
    1. You can contact the Information Commissioner’s Office on 0303 123 1113 or via its website email service  or by post to Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire
      SK9 5AF.

Transfer of Data Abroad

However, it should be noted that our Website is accessible from overseas so on some occasions personal data may be accessed abroad.

Further Processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a separate notice explaining this new use prior to commencing the processing. Where and whenever necessary, we will seek your prior consent to the new processing

Contact Details

To exercise all relevant rights or if you have any questions about this Privacy Notice, please contact:

The Data Controller
Crookham Village Parish Council
Daegmarsfield Farm
Church Lane
Dogmersfield Hook
Hampshire RG27 8SZ

Tel: 01252 810568
Email: clerk@crookhamvillage.org.uk

Changes to this notice

We keep this Privacy Notice under regular review and will place any updates on this web page. Last update May 2018